Signing authority what is

The University shall not be bound by an arrangement or obligated to ratify it, whether there has been performance, part performance or otherwise. Ratification of an arrangement shall only bind the University if it is in writing, signed by Delegates authorized herein to enter into contracts of that type. Arrangements that are not ratified and approved by authorized Delegates shall not bind the University or create obligations the University is required to fulfil. The proposed contract is in the best interest of the University, and accords with the University's Mission Statement and the Academic, Integrated and other plans established by the University from time to time.

It is fiscally responsible to enter into the contract. Written endorsement of a contract by a Dean, Department Head or other responsible official of a University administrative or academic unit, unincorporated entity or institute of the University which endorsement may appear on or separate from the contract signifies:. The contract does not conflict with legislative or regulatory requirements, or with Policies, collective agreements or other legal obligations of the University, such as prior assignment of intellectual property rights.

Approvals have been obtained to comply with legislative and regulatory requirements and practices, procedures and Policies of the University, such as governmental authorities, Board of Governors, Council, Committees, etc. Appropriate consultation has occurred with University administrative units, academic departments, etc. Provision has been made for adequate indemnity, insurance and risk mitigation plans and appropriate consultation with Risk Management and Insurance Services has occurred.

Intellectual property interests, proprietary to the University, are appropriately protected in terms that conform with the University's Policies, collective agreements and existing legal obligations. If a form to verify due diligence in the contracting process a "due diligence document" has been prepared for the use of a proponent, it shall be completed by the proponent and submitted to Delegates with the contract.

The due diligence document:. Due diligence documents outlining the contract review and consultation process shall be in the form approved by a working group composed of the Vice-President Finance and Resources and the senior administrator of the unit promoting the contract, such as Dean of a College, Head of an Institute, Director of an administrative unit, etc. For ease of contract processing, the form may vary for each entity, type of contract or otherwise, as may be deemed advisable.

The due diligence process, including the due diligence documents, will be subject to review by Audit Services. Pursuant to The University of Saskatchewan Act, the "Act" the Board of Governors may enter into any contract deemed appropriate and within its jurisdiction.

Contracts are deemed to be properly executed if signed in accordance with the Act. They're in charge of confirming all employees' I-9 identification and documentation requirements.

When security access needs to be updated due to an employment change, they'll be in charge of that. This includes when an employee gets terminated or resigns. If airport badges get stolen or lost, they're in charge of reporting that to the security access office right away. They'll also give any terminated badge accompanied by a termination letter to the security access office. All employee badging rosters will be maintained by authorized signatories and they'll be the main contacts for any airport badge audits.

They will make sure that the updated contact information is listed, including the name, name of the company, mailing address of the company, email address, and phone number of the company. They'll audit and retrieve all airport security keys. If there are any status changes of other authorized signatories, they'll let the security access office know. Employees will be registered for appointments to get their fingerprints taken by the authorized signatory, and they'll also sign employees up for computer-based training classes.

Employees will also be made aware that there is a zero-tolerance policy when it comes to cheating during their computer-based training classes. Any questions on budgets or funding for a contract should be directed to the associate vice president for finance and administration before the contract is signed.

Contract signers must be familiar with and comply with the College's contracting policy and procedures. Many contracts may also require review by counsel, risk management or other departments, including contracts that promise exclusivity of services or products or that cannot be canceled.

No person who is not an authorized signatory may enter into binding contract negotiations, or approve or execute a contract on behalf of the College, without explicit written permission from an authorized signatory who is her or his division head, department manager, or chair. Other contracts that must be approved or signed by the vice presidents or division heads the vice president for finance and administration, vice president and dean of faculty, vice president and dean of students, chief advancement officer, and dean of enrollment and retention include:.

If the vice presidents or cabinet members designated in this section approve but do not sign the contract, the contract shall be signed by the appropriate official designated in the "Authorized Signatories" section below. Contracts can be approved and signed by individuals who are not designated as "Authorized Signatories" in the preceding section only if, and to the extent, they have been given written authority to do so by an authorized signatory who is also their division head or department manager or chair.

It is recommended that this approval be granted in memo form by the authorized signatory and should be filed with the employee's personnel file as well as be on file with the department. This authority is given only for contracts that directly impact or relate to the department of the person holding the signatory authority.

Contracting authority can be delegated only to other managers; administrative assistants or other non-exempt personnel may not be given signing authority. Spending limits or payment approval requirements e. There may be significant variation on spending authority depending on the nature of the contract.